Latest SAP SD Interview Questions and Answers 2013

 Latest SAP SD Interview Questions and Answers

Question 1: Sales BOM and Delivery Group
We create an order for a sales BOM with three sub items. Since the sub item components must not be delivered without the main product we declared the main item category as delivery group. The problem arises when there is zero availability for the main item and no schedule line can be confirmed. The main item is defined as delivery group but the delivery is created without the main and only the component sub items. The delivery group becomes broken up. This occurs only in VL01N and VL10 dialogue mode. In VL10 background it works ok, so no delivery item is created at all for those unconfirmed items. How do we fix this?

A:
The message is not configurable; at least in releases <= 4.6. But you can change the 'W' to an 'E' with a modification.

Question 2: Stock Transfer
How do we transfer stocks under one company code from plant to plant?

A:
Plant to plant is handled using MB1B. If stock transfer orders with deliveries are configured, use ME27.

Question 3: Actual PGI without Stock
I can press actual PGI successfully even without stock, but I know that is the wrong way to do so. The correct scenario should have enough stock then press actual PGI. How can I configure this?

A:
You must make sure you do not allow negative inventory in MM.

Question 4: Pop up in Order
Creation
When I create a sales order using VA01, a pop up appears saying, "for this customer there are open quotations". I would like to disable that pop up. How would I do that?

A:
You can change this by checking order header configuration (VOV8), and field quotation messages.

Question 5: Scale Price
Condition
I have a fixed amount discount condition type, which I need to establish a constant discount for all possible values. For a value of $100, a discount of $3. For a value of $200, a discount of $6. For a value of $300, a discount of $9 and so on. The problem is that I cannot maintain this scale at VK11 for all possible high values. I need to determine that for each $100 there is a $3 discount. How do I configure this?

A:
Follow these steps: (1) new routine in VOFM -> Formulas -> Condition value. There you divide quantity by 100, and multiply the integer part of result by 3. (2) new condition - calculate type - G-formula. (3) Input condition in your pricing procedure and input AltCTy (Condition formula for alternative calculation type) - new formula.
Question 6: VPRS Not Copied to Billing Document
I have two condition types for cost. One is customized and the other is VPRS. Their values are determined correctly in sales order. A problem arises when I create the d/o and billing document. The condition type VPRS is incorrect with value '0,' while the customized one is correct. What is the cause of this?

A:
The VPRS is a valuation condition, normally the cost of goods sold. If it comes from the material master record, it is a standard valuation price. However, if it comes from the information record, it is the very cost of goods sold. You may have a difference from the price you valued your material at and the real cost of purchase. Check if you have a standard value in your master record or if you have a relevant info record. Another possibility is your customized condition is undoing the VPRS.

Question 7: Serial Numbers in a
Delivery Document
Which report will show the serial number assigned in a delivery document?

A:
Take a look at function modules with SERIAL_*. For example, SERIAL_LS_PRINT.

Question 8: Condition Type and
Pricing Procedure
I received the error message, "Condition type Z928 is not in procedure ZCS928 AV." How do I include the condition type Z928 in pricing procedure ZCS928?

A:
Follow pathway: SPRO ->Sales and Distribution ->Basic Functions - >Pricing ->Pricing Control -> Define and Assign Pricing Procedures From here select "Maintain pricing procedures." Next, select procedure ZCS928, then “Control Data.” Add Z928 to your procedure.

Question 9: Using Transaction
Mass to Create Sales Representative
Is it possible to use transaction MASS to assign a sales representative as a partner?

A:
Yes. Using the MASS transaction, select object KNA1. Then select table name KNVP.

Question 10: Serial Numbers
Where in the sale order would you enter the serial numbers for material?

A:
Serial numbers are entered on the delivery document and not a sale order, as this allows for multiple serial numbers to be entered for a single line. For example, you may have 10 serial numbers for a quantity of 10.

Question 11: Variant Pricing
I need to have an additive price based on a variant characteristic selected and then provide a discount for each of the characteristics. I must discount the correlating characteristic, not the gross value. price Char 1 = 1.00 Char 2 = 2.00 Char 3 = 3.00 gross price = 6.00 discount ------ Char 1 = 10% of 1.00 = .10 Char2 = 20% of 2.00 = .40 Char3 = 15% of 3.00 = .45 total discounts = .95 The discount may vary by customer. How do I find out how configure this?

A:
You can find out how to configure this by taking a look at the documentation for “$SET_PRICING_FACTOR,” in LO-VC.

Question 12: Area Menu
Maintenance
I'm working in SE43, area menu maintenance. I am copying an existing area menu where the name of the main node is already specified. I took standard menu COND_AV (used as standard for maintaining condition records in SD) and made its copy as ZCOND_AV. I've changed its description from "condition maintenance" to another description. However, in the area menu itself the main node still has "condition maintenance.” How do I change this?

A:
This can be solved through SE43 itself. Create a new menu area then the name of that area menu is automatically assigned to the main node.

Question 13: Pricing Procedure
for Industrial and Domestic Customers
We have two types of customers industrial and domestic. The domestic customers have a price list. For the industrial customers, the price is calculated on basis of percentage of the cost. Since there is a possibility that industrial customers might also buy domestic products at any given point of time, we are forced to make one pricing procedure. Is there another solution?

A:
You can create a VOFM subroutine (transaction code VOFM->Formulas->Condition value) and set this subroutine in your procedure as transaction code V/2 in field AltCTy (Condition formula for alternative calculation type). In the ABAP coding you can describe all of your requirements.

Question 14: Payment Method
How can I transfer the payment method from customer master to sales order automatically?

A:
Use the user exit “userexit_move_field_to_vbkd” in report MV45AFZZ with this coding: DAT

A: via LIKE knb1-zwels. IF vbkd-zlsch IS INITIAL. IF NOT vbak-kunnr IS INITIAL. SELECT SINGLE zwels INTO via FROM knb1 WHERE bukrs = vbak-bukrs_vf AND kunnr = vbak-kunnr. vbkd-zlsch = via(1). ENDIF. ENDIF.

Question 15: Output via Email
How can you send output through an email instead of a fax or printout?

A:
Check whether the transmission medium has been maintained for the processing routines for your output type. Make sure that this transmission medium is placed in the partner functions evenly. Follow this path: SPRO -> SD-> Basic Functions-> output control--> output determination-> determination using condition technique-> maintain O.deter.for sales documents-> Maintain output types. Use transaction code V30.

Question 16: “Problem with
bapi_salesorder_change”
We have a problem with “bapi_salesorder_change.” We need to change a position in a sales order but when we fill the structures bapi does not change the sales order. What should we do?

A:
You must fill the update structures properly. The order header needs to read “order_header_inxupdateflag = 'U',”. The item must read “order_item_inx = 'U'.” Each field touched in “order_item_in” needs to have an 'X' in the corresponding field of “order_item_inx.”

Question 17: Infostructure
Filling
We have two Company Codes and new Infostructure S004 for filling. We must fill it with data from first CC only. Is there any problem if the people who create orders, deliveries and billing of second CC work at this time?

A:
You can control the updating of infostructure at both header level and tem level using IMG. If you do not want the second company code data to be updated in the info structure, do not include the sales organizations assigned to the second company code in the updating of info structure. For your information, the codes are OVRO and OVRP

Question 18: Posting to Accounts
I am working in a system where someone has changed standard SAP and the SAP standard pro forma invoice. Where is this set? There is no account determination procedure assigned to the document in SD but it is picking up the standard one and posting to accounts.

A:
In VOFA check the SD Document category. It should be set to U and the transaction group should be set to 8. Likely these were changed to real invoices. The transaction group tells pro forma invoices not to be posted to accounts. If you have a posting block, wait until someone releases it to accounting in change mode.

Question 19: Error Message
Creation
I need a modification to make the system issue an error message when the user enters two sales orders with the same reference to the customer's purchase order. What should I do?

A:
In the transaction VOV8 (sales document type definition) under general control put an "A" in the check PO number field. In the transaction OVAH (change system messages) change the message category of V4 - 115 to "E" from "W".

Question 20: Goods Issue From
Negative Stock
I want to issue goods where the Storage location has a negative quantity. The system is not allowing me to make a goods issue. How do I configure this?

A:
Follow these steps: 1) OMJ1 - Allow negative stocks - at plant level and at storage location level. 2) MM02 - Plant data/stor.2 - check negative stock in plant.

Question 21: Messages
Transaction
What transaction do we use to view all messages including warning messages in SAP?

A:
You can view these in transaction code SE91.

Question 22: List Partner
Functions in Deliveries
I would like to list the partner functions in a delivery. In which table can I find that information?

A:
This information is located in table VBPA.

Question 23: Material Specific
Pricing
We have a situation where there will be two pricing procedures and depending upon the materials used, either one of them will get picked up. For example we have a field in customer master that helps determine pricing procedure. Similarly, is there any field in the material master that can determine the pricing procedure determination?

A:
The pricing procedure applies to the whole document (header and items). You cannot change it at material (item) level.

Question 24: Account
Assignment in SD
There is a configuration setting for SD where you are able to activate the account assignment on both header and item level. The activation will basically open up all the respective cost objects. What setting is this?

A:
Use transaction code VKOA

Question 25: Customer
Hierarchy
How do you create two customer hierarchies for the same payer?

A:
Create an order and delivery, and then perform a PGI for first customer hierarchy. Do the same for the second customer hierarchy.

Question 26: Pricing Procedure
I have created two pricing procedures. One is for normal pricing and the other for taxes. When I am trying to do a sales order, only the first pricing procedure is applying and it is not accepting the second one. Why? What is the exact link between these two pricing procedures and the condition types?

A:
The pricing procedure is determined according to: sales area, customer pricing procedure field in the customer master (sold-to), document pricing procedure field in the sales document type. You may need to identify the criteria to determine the right pricing procedure when you enter a sales order. The transaction code to define pricing procedure determination is OVKK. Normally taxes are included in the actual pricing procedure, as part of the determination of the actual price (including taxes) the customer will pay. Taxes need to be calculated based on the given prices in the pricing procedure.

Question 27: Mandatory
Condition
While creating quotation, I am getting the error" Mandatory condition MWST is missing.” Although MWST is present in procedure RVAA01, what are the steps to solve this?

A:
Use transaction code VK11 and enter condition type MWST. Next, enter the details in that document.

Question 28: BOM Usage
When we create a BOM through CS01, what effect does BOM usage field have on subsequent configuration? For example, if we take it as 1=production or 5=sales what effect will it have on subsequent processes?

A:
A sales usage means that production will not see it, and a production usage means that sales will not see it. The components each may or may not be saleable, but as a sales BOM is intended to explode onto a sales order, a non-saleable item on a sales BOM would generally not be recommended. The usage is precisely what it sounds like; which function will use the particular BOM.

Question 29: Copying Text to
Other Sales Documents
How do you copy item text from sales order, to delivery, to invoice?

A:
Use text control function, SD-> basic function-> text control.

Question 30: Delay Billing
How do you delay billing to the next month in a delivery note?

A:
You can postpone the invoice date in the sales order that belongs to that particular delivery under the billing tab. Otherwise by default, the invoice will pick up the GI date of the delivery. If it is acceptable to put the GI on hold until the day of invoicing you could also suggest this as a procedure.

Question 31: Company Code
How should I assign GL account to the company code? I am doing SD/FI Interface. By using transaction code FSSO I am able to enter GL account and company code. But when I try to save it I am getting the error "Account xyz does not exist in company code xyz."

A:
You must create the GL account for the company code, exactly like you create a customer master for a CC, or a material in a plant.

Question 32: Customer Invoice
Based on MIRO Receipt
When we create a third party customer order, it generates a PO to the vendor. When we receive the vendor invoice, it is entered in MIRO, which then generates an order-related customer invoice. If we create for example, three different sales orders and three separate POs and also make three separate invoice receipts that are done on the same day, these invoices are not combining into a single invoice for the customer. We need this to only be one invoice per sales order. Where is the logic that controls this and how do we change it?

A:
You will have to take a look at copy control (from Sales document to Billing document), on item level. Most likely the routine will show 001. If you change that routine to 003, then you should get an invoice per sales order.

Question 33: Sending Invoice via
Email
I have a requirement to send the invoice copy to the customer or agent that will be specified at the time of sending the invoice (it should not be configured before). How do I configure this and where do I set the indicators?

A:
Use transaction code NACE. Define the output type here. In application V3, define the correct transmission medium. If you want to send it at your convenience select the dispatch time as 3 (Send with applications own transaction). Attach the output type to the correct output determination procedure defined for the document type. Use T Code VF31 to send the message. You will need basis while configuring the email addresses because SCOT and SOST will be used by it.

Question 34: Incomplete delivery
for child model (free gift) under BOM
I have a BOM item and another item, which is a free gift for child model. This was not delivered to the dealer, but delivery order status indicates “complete delivery” and the scheduled line appeared fine as well. After my analysis, I found some things. The initial quantity of the BOM item is 5 and free good is 0. How do I go about fixing this?

A:
You cannot manipulate and make changes afterwards expecting the system to honor your requirements. You must add the child items as a separate order.

Question 35: SD/FI Interface
A problem occurs while releasing invoice to accounting. Billing is created successfully, but the invoice is not released to accounting. The error message I receive after saving the document states "error in account determination.” How should I solve this problem?

A:
The first thing you should do is check the account determination log in the invoice. Follow these steps: transaction code VF02-> Environment-> Acc.determ.analysis-> Revenue Accounts.

Question 36: Number Range
Buffering
I am facing a problem in the internal number range assignment of customer data. I have created a new account group and with each customer I create, the system gives an increment of 5. For example it increases from 10005 to 10010 instead of 10005, 10006. How do I fix this?

A:
The problem is with the number range buffering. Go to transaction code SNUM, and then object type “debitor.” Click on the pencil (change mode) and change the number in buffer.

Question 37: What is a
“Characteristic?”
How does the term characteristic relate to transaction code CTO4?

A:
Material master leads to classification, and then you select the desired class. Based on class you can choose the characteristics. These characteristics are defined in CT04.

Question 38: Consignment Stock
What process do you use to create a consignment stock?

A:
Follow pathway-> SAP Library-> SAP R/3 Enterprise Application Components-> Logistics-> Sales and Distribution (SD) -> Sales-> Special Business Processes in Sales-> Consignment Stock Processing.

Question 39: Excise Tax
What is the business process of excise tax and how do you relate that in SAP?

A:
Excise tax is the duty charged on manufacture of goods listed in the chapter and section head of Central Excise Tariff Act. Process should amount to manufacture and separate identifiable finished goods should emerge having marketability and specified in Tariff Act.(?????) As far as SAP is concerned you, find CIN version integrated with standard SAP from 4.7 onwards. There are two places where you need to configure CIN. The first is Financial Accounting-> Tax on Sale and Purchase and the other is Logistic General-> Tax on Goods Movement.

Question 40: Info Structure
I created a new info structure and activated update rules for it. What is the best way to transport them into a productive system?

A:
After rigorous testing in the QA environment and approval of the user community you should transport the info structure and related items into a production environment during “down time,” possibly when no billing documents are being created and posted.

Question 41: New Fields in Sales
Order
Are there any user exits or any other way to include new fields in the sales order VA01?

A:
There are two ways to approach this. You can go to transaction code SE93 and give the Transaction as VA01. It will lead to a screen where you can click on a program that will take you to mod.pool. In this program click Find Icon and key in customer there. It will show you the user exits in that particular program. Another way is using SPRO. Follow path IMG->SD->System Modifications->User Exits. There you can click on the help document and it will show all the user exits with program name. Select the suitable one.

Question 42: Price Adjustment
for STO
For STO when the invoice receipt (MM) and invoice issue (SD) is completed, how do we perform a price adjustment if we find the price is incorrect? If we do a subsequent credit/debit in MM, how do we create subsequent credit/debit in SD?

A:
First cancel your invoices (SD and MM). Change the price in the STO PO. Then create new invoices SD and MM. The new values will be picked up if properly configured. The difference in the material value will be automatically posted to the appropriate stock account when you create the invoice in MIRO.

Question 43: Variant
Configuration
I am making an inquiry in which I have a configurable material. When I create a quotation with reference to the inquiry, the system is not allowing me to change the configuration in the quotation. I checked the copy control and found that at the item level copy control between inquiry and quotation, we have an option for configuration. I have tried these, yet I am still unable to change the configuration. What should I do?

A:
The document may already exist. Once fixed you cannot “unfix” the configuration by changing the customizing. You must create a new quote/order. Use setting “A.”

Question 44: Output with
Different Language
Is it possible to have to have two delivery notes in two different languages?

A:
The destination country will decide which language the output should be printed. Make sure that you are identifying that in the program attached to the output and accordingly open the desired form.

Question 45: Text Determination
Can I copy text from the delivery note to the billing document? How can I do this through text determination?

A:
You can copy text from Delivery Note to invoice. Go to the IMG (SD>Basic Functions>Text Control) and click on the help icons next to text types. Define access sequences for determining texts and define and assign text determination procedures. You need to check the delivery text field in the relevant billing document type. If you do not check this field you will not be able to copy the delivery texts to the billing document.

Question 46: Intercompany sales
I am working on Intercompany sales. How do I create material in both company codes?

A:
Use transaction code MM01 to create material with organizational data pertaining to the plants and sales organizations.

Question 47: Lost Tax Field in
Customer Master and Material Master
I do not know why the tax field in the customer master and material master is hidden. This field is not suppressed in customer master. How do I make this field appear?

A:
Make sure you have a tax category defined for your countries in OVK1. Then check if the tax classes are defined in OVK3 and OVK4.

Question 48: Shipping Point
On the sales order shipping tab there is a field with the text “shipping point.” I would like to add new shipping points to certain plants. Where is this configured in SAP?

A:
New shipping points are defined in enterprise structure. Follow these steps: logistics execution -> define shipping points and assign the shipping point to plant in assign in enterprise structure under logistics execution. Next, click: shipping -> shipping point and good receipt determination. Configure for automatic determination of shipping point based on shipping condition, loading group, and plant. Maintain relevant shipping condition in customer master. Maintain relevant loading group in material master (normally the standard). For the combination that you derive from the sales order, you should have a configuration entry for automatic determination in sales order.

Question 49: Tax Code
Determination in Invoicing Document
If several items with different VAT rates are included in one invoice, these different rates are displayed in the invoice header including the respective amount. After saving the invoice, the system determines one VAT rate including one tax code and transfers this tax code to the accounting document. How does this determination work? What is the rule behind this determination?

A:
In FS01/02/03 you will see that there is a tax category field where you enter the used tax code for this account. Normally tax conditions have specific account keys. Through transaction code VKOA or OV35 you assign which account (using key fields from sales) will be used for the account doc. Check V08 price procedure for the used account key as well.

Question 50: Cancel Invoice
When a user releases an invoice to accounting it creates an accounting document. The status of the accounting document is cleared if the user cancels this invoice. Is it necessary to delete the previously created accounting document?

A:
No, but you will have a credit note in your customer account.